Venue Hire
 Booking Form

Please complete this form two weeks prior to the event otherwise your booking will be cancelled.

Food & Drinks
It is your responsibility to provide any food and/or drinks required for the event. If alcohol will be served a liquor license is required.

Table and chair set-up (please explain, or do a little drawing)

NB: The total size of all uploaded files may not exceed 20 MB.

Upload your drawing here, if you have one.

Terms and Conditions
Your obligations as Hirer:
 
You must:

  • inform us within a reasonable timeframe prior to the event regarding any items you may need, such as microphone, screen, lectern etc.
  • not use the Hired Area for any other purpose except the Function specified
  • not cause any damage to the Hired Area, or any fixtures, fittings or equipment located in it
  • pay to us on demand any expenses we incur if you or any other person or organisation whom you have engaged leave the Hired Area, or any fixture, fittings or equipment in it, in a damaged condition
  • not smoke in the Hired Area, or on our terrace/balcony
  • not bring into, or store in or around, the Hired Area any toxic or flammable substances including candles
  • ensure, and take reasonable steps to ensure, that the invitees observe these obligations and that children are under supervision at all times
  • not remove chairs and tables
  • sort empty bottles into separate boxes or containers, flatten cardboard boxes separately and put all other garbage in the garbage bins provided.


Public Liability

The Hirer must effect and maintain a liability insurance policy with a reputable insurer in the Hirer's name covering the use of the premises and matters referred to above in respect of death or injury for any single event. The Hirer must forward a copy of the public liability confirmation of cover to us prior to the Hire Period (this clause does not apply if the Hirer is insured under the Government's Treasury Managed Fund scheme).
 

Indemnity

You indemnify us against any claim, expense, loss or damage we suffer if you or any invitee of yours, directly or indirectly, and wilfully or negligently:
  • damages or destroys any property of ours, or of another person located within the Hired Area, or any of our buildings at any time you have access to the Hired Area for the purposes of this Agreement
  • injures, or causes the death of, any person within the Hired Area or any of our buildings or grounds at any time you have access to the Hired Area for the purposes of this Agreement
This indemnity is a continuing and independent obligation, survives termination or expiry of this Agreement, and includes any expenses we incur on a full indemnity basis.
 

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